Employment Central - Executive Assistant to the Spokesperson

Executive Assistant to the Spokesperson

Taku River Tlingit First Nation

Description/Duties

Employment Opportunity


POSITION:
Executive Assistant to the Spokesperson
WAGE: $25-$35 hourly
STATUS: Permanent, full-time (72hr pay period)
LOCATION: Taku River Tlingit   First Nation (TRTFN) in Atlin, BC
SUPERVISOR: Spokesperson

CLOSING DATE: Open until filled

HOUSING: Temporarily accommodation available for the right candidate.

POSITION SUMMARY

Reporting to the Spokesperson, the Executive Administrative Assistant is responsible for all administrational duties, including coordinating meeting schedules, preparing agendas, records, transcribing meeting minutes, and recording directives for the CDC and community meetings and other public forums.

This position regularly interacts and engages with Leadership, managers, visitors, professionals, other Indigenous representatives, public or government officials, and community members.

DUTIES AND RESPONSIBILITIES: 

  • Provides comprehensive and confidential administrative support to the Spokesperson.
  • Oversees the arrangement and scheduling of the Spokesperson’s calendar.
  • Coordination and planning of all internal and external meetings for Spokesperson
  • Prepares all meeting agendas, supporting documents, and records meeting minutes and subsequent decisions for any meetings involving the Spokesperson such as the Joint Clan, CDC, Community and Manager’s meetings, etc.
  • Books all travel for Spokesperson aligned with organizational policies.
  • Post-travel reconciliation of expenses with receipts and submits to Finance for processing and reimbursement.
  • Design, prepare, edit, and format internal and external communication, including newsletters, memos, emails, presentations, etc.
  • Conducts data analysis and prepares weekly and monthly reports as directed.
  • Setup remote calls/virtual meetings through audio-visual tools such as Zoom and TRTFN’s teleconferencing system.
  • Answers inquiries from members and the public, providing appropriate information and forwarding to the applicable department.

EDUCATION, SKILLS AND EXPERIENCE:
 

  • Post-secondary education in Business Administration or related field
  • Minimum 3 years of experience in an office administrator position in a First Nations environment
  • Experience and knowledge of First Nation culture and working with First Nations and citizens is essential.
  • Excellent interpersonal, communication, and presentation skills
  • Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Publisher)
  • The capability to foster and maintain strong relationships both internally and externally.
  • Proven experience in project management, with the ability to complete assignments on time, high standard, and within budget.
  • Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework.
  • Critical thinking and problem-solving skills
  • Ability to maintain a high level of accuracy preparing and editing letters, notices, minutes, reports, etc.

CONDITIONS OF EMPLOYMENT:

  • Class 5 driver’s license
  • Satisfactory Criminal Record Check

WORKING CONDITIONS: 

  • Work is performed primarily indoors in an office environment.
  • Flexibility to work evenings to attend Council and Community Meetings
  • Occasional travel is required to attend meetings or training.

BENEFITS:
 

  • Included after 3 months of probationary period.
  • Benefits include extended medical, eyewear, dental coverage as well as an RRSP matching plan.

APPLICATION PROCESS:

To submit a resume or obtain further information contact: Email: careers@gov.trtfn.com titled: Assistant - Spokesperson.
No Phone calls will be entertained.

We thank all those who apply but only those who are being considered will be contacted
Preference given to Taku River Tlingit First Nation Citizens.
We are only able to accept applications from permanent Canadian residents.

Employment Central is operated by Judy L Corley Consulting Inc. and is funded by Government of Yukon, Economic Development and Service Canada