Office Manager / Finance Administrator

Job Details

Posted On: Jan 1, 2023

Advertised Until: Mar 1, 2023

Vacancies: 1

Hours: 40

Wage: Wage Level competitive based on experience.

Availability: Full Time

Duration: Permanent

Location: Whitehorse, YT

Application Information

Contact Name: Miles Dean

Apply With: Cover Letter / Resume / References

Description/Duties

Reporting to the Vice-President, the Office Manager is responsible for the following duties:

Entering all accounts payable, accounts receivable, and payroll;
Reconciling the bank account and credit cards to account statements;
Generating reports for owner and management team that shows up-to-date financial reporting on a weekly basis;
Running bi-weekly payroll using Wagepoint, issuing ROEs on an as-needed basis and T4s on an annual basis;
Remitting all taxes payable to the governing bodies (CRA, WCB, etc) and meeting all deadlines;
Maintaining employee records;

Coordinating and overseeing administrative duties including

Managing and maintaining office supplies inventory
Communicating/Meeting with Customers
Handling all incoming and outgoing mail
Creating data-tracking spreadsheets
Other administrative supports as necessary
Working with owner and management team to address gaps in the company policy framework and develop operational policies on an as needed basis;
Developing processes to streamline administrative and financial processes
Monitoring office email and ensuring all communications are responded to promptly;
Minute-taking for meetings with management team;
Supervising and training additional office staff;
Special projects on an as-needed basis;

Requirements/Qualifications

Diploma in Business Administration or Office Administration or equivalent work experience
5+ years of experience in Business Finance and Book Keeping
Proficient in Microsoft Office programs, including Microsoft Word and Microsoft Excel and Quickbooks
Strong problem-solving skills and the ability to prioritize tasks while working with deadlines
Mature, Professional, Organized.