Whitehorse Office Administrator – Auxiliary On-Call

Tr’ondëk Hwëch’in Government

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Job Details

Posted On: Apr 3, 2023

Advertised Until: Jun 2, 2023

Vacancies: 1

Hours: Auxiliary-On-Call

Wage: Level 6 Step 1 ($37.21 hourly)

Availability: Auxiliary

Duration: Term

Location: Dawson, YT

Application Information

Contact Name: Human Resources

Apply With: Cover Letter / Resume

By Email: hrjobs@trondek.ca

Description/Duties

EMPLOYMENT OPPORTUNITY
OPEN TO THE PUBLIC WITH PREFERENCE TO TH CITIZENS
Competition # 006-09-2022

Whitehorse Office Administrator – Auxiliary On-Call
Department: Governance and Executive Operations
Location: Whitehorse, Y.T.
Posting Date: June 22, 2022
Standard Hours Bi-Weekly: As Required
Start Date: Immediately
End Date: March 31, 2023 (possible extension)
Salary: Level 6 Step 1 ($37.21 hourly)

Closing Date 4:00pm (YST): Ongoing

Reporting to the Development Partnership Manager, the Whitehorse Office Administrator manages Tr’ondëk Hwëch’in Government’s Whitehorse Office, serving as a point of contact for citizens living outside of Dawson City to link citizens with TH Government programs and services, and link them with services available from other governments and agencies. The incumbent will track inquiries, ensure follow-ups, maintain the office, establish an information library, provide support for TH employees working in Whitehorse, schedule use of the space, and organize logistics for meetings being hosted by TH Government in the office. The position will maintain a broad base of knowledge about TH Government services and programs, and services available from other governments and agencies to assist citizens with navigating access to supports and will deliver a wide range of office administration support to TH Government employees and Council when working in Whitehorse.

An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term, or auxiliary on-call vacancies within the same department and classification based on the organizational needs by going the next highest ranked candidate until the eligibility list expires.

If this opportunity interests you, please submit a cover letter & resume clearly demonstrating the qualifications below, as selection for further consideration will be based solely on the information you provide. Applications will not be accepted without a cover letter and resume.
Essential Qualifications:

Grade 12 (or equivalent) combined with post-secondary level coursework / professional development training in Community Services, Business or Office Administration or a related field. An equivalent combination of education, training, skills and experience may be considered.
Demonstrated experience working in an administrative role and performing duties within established practices, policies and procedures.
General office management and office equipment skills.
Knowledge of programs and services available for indigenous people and Yukon First Nation citizens.
Ability to research and effectively create referral networks in the Yukon.
Proficient in utilizing Microsoft Office Suite including, MS Word, Excel, Outlook, PowerPoint and Publisher.
Ability to problem solve, manage emerging situations, and effectively triage cases and intakes.
Ability to build relationships with staff, citizens, stakeholders, and external partners.

Assets:

Demonstrated experience using and moderating Videoconferences and Teleconferences (including Zoom, MS Teams) (asset).
Experience with MS365 and Teams and/or SharePoint, and Adobe Pro (asset).
General knowledge of Tr’ondëk Hwëch’in Land Claims Agreements, self-government agreement and implementation agreements and constitution.
Good working knowledge of Tr’ondëk Hwëch’in social structure, culture and traditions,

Conditions of Employment:

Criminal Records Check.
Class 5 Driver’s License and clear driver’s abstract.
Standard First Aid Certification.
TH101 Cultural Awareness.

A detailed job description is available upon request.

For more information, contact Human Resources
Phone: (867) 993-7100 – EX: 126 or 133 Fax: (867) 993-6553 Email: hrjobs@trondek.ca
Mail: Tr’ondëk Hwëch’in Government, P.O. Box 599, Dawson City, Yukon, Y0B 1G0
Physical Location: 1242 Front Street, Dawson City, Yukon

We thank all applicants, but only those selected for further consideration will be contacted.
“To work together, to speak with one voice and to serve Tr’ondëk Hwëch’in Citizens in the pursuit of a strong, healthy, and united future